Sponsored Staff and Student Travel on Chartered Aircraft - This procedure applies to travel sponsored by the athletic department, student organizations, and other University organizations that ARE NOT subject to reimbursement under state travel regulations.
CHARTERING REQUIREMENTS - Athletic Department - The Athletic Director must approve all aircraft chartering for team trips or recruiting. Use of an aircraft charter service is subject to standard purchase and contract procedures
Department or Student Organization -Departments and/or student organizations requesting charter air carrier service should submit a requisition to Procurement Services to initiate the procurement of the chartering services.
AIRCRAFT FURNISHED BY COLLEGE OR UNIVERSITY BENEFACTORS Aircraft furnished by college or University benefactors must qualify under all regulations as to aircraft, crew, and insurance as outlined for general operations under Federal Aviation Regulations (14 C.F.R.).
ADMINISTRATIVE REQUIREMENTS The department chartering the aircraft will comply with System Policies and Regulations and University rules governing contracts including the requirement for aircraft operator to provide information as under System Regulation 25.99.01, Section 3.
FUNDING LIMITATIONS FOR CHARTERED AIRCRAFT State-appropriated funds may not be used to charter commercial aircraft (leased or rented) unless authorized by the State of Texas Aircraft Pooling Board/Texas Department of Transportation. Commercial aircraft may be chartered using local funds and institutional funds